Introduction
Kentucky’s commitment to transparency is evident through its Open Records Act, which grants residents the right to access public records. This article provides an overview of Kentucky’s public records laws, available open data resources, and guidance on how to request information.
Kentucky’s Open Records Act
Enacted in 1976, the Kentucky Open Records Act (KRS 61.870 to KRS 61.884) establishes the public’s right to access records maintained by state and local government agencies. The Act defines “public records” as all materials prepared, owned, used, possessed, or retained by a public agency, regardless of physical form. Exemptions to this Act are specified in KRS 61.878.
Key Provisions of the Open Records Act
- Right to Access: Kentucky residents can inspect nonexempt public records without disclosing their identity.
- Exemptions: Certain records are exempt from disclosure, including those related to ongoing investigations and personal privacy.
- Request Process: Requests must be submitted in writing to the agency’s records custodian. Agencies are required to respond within five business days.
- Identify the Agency: Determine which agency holds the records you seek.
- Submit a Written Request: Address your request to the agency’s records custodian. Include your name, contact information, and a detailed description of the records.
- Await Response: Agencies must respond within five business days, either providing the records, denying the request with an explanation, or notifying you of any delays.
- Address: Kentucky State Police, Public Records Branch, Attn: Stephanie Dawson, Records Custodian, 1266 Louisville Road, Frankfort, KY 40601
- Phone: 502-782-1873
- Email: psc-ora_Custodian@ky.gov
- KY OPS: Maintained by the Kentucky State Police, KY OPS provides access to traffic collision, crime, and citation reports. Access requires membership and is intended for authorized users.
- Kentucky Agricultural Data Information Systems (KADIS): KADIS offers statewide and local agricultural data, including information on farmers’ markets, orchards, and processing facilities.
- Kentucky Geoportal: This platform serves as a data clearinghouse, providing geospatial data resources for various applications.
- Open Records Act Enacted: 1976
- Response Time for Requests: Agencies must respond within five business days
- Recent Legislative Update: Senate Bill 79 passed in 2023 to expand address confidentiality protections
- Kentucky Open Records Act, KRS 61.870 to KRS 61.884
- Kentucky State Police Open Records Requests
- Kentucky Agricultural Data Information Systems
- Kentucky Geoportal
- Senate Bill 79, 2023
- Media attorney warns advancing bill would create ‘giant loophole’ in Kentucky’s open records law, Published on Wednesday, March 27
- Open government advocate still has concerns over revised open records bill passed by Kentucky House, Published on Tuesday, March 12
How to Request Public Records in Kentucky
To request public records:
For example, to request records from the Kentucky State Police:
(wp.kentuckystatepolice.ky.gov)
Open Data Resources in Kentucky
Kentucky offers several open data platforms to promote transparency and public engagement:
Recent Developments
In 2023, the Kentucky Senate unanimously passed Senate Bill 79, aiming to expand the state’s address confidentiality program. This program protects victims of domestic violence, stalking, and human trafficking by allowing them to shield their addresses from public records. The bill broadens protections to include a wider range of public records and simplifies eligibility requirements.
Conclusion
Kentucky’s Open Records Act empowers residents to access a wide range of public records, fostering transparency and accountability. By understanding the request process and utilizing available open data resources, individuals can engage more effectively with state and local government information.